Administration Specialist

Job Purpose:

• Oversee the effective delivery of administration operations and services to ensure efficiency and secure compliance with applicable policies and procedures.
• Ensure effective management of all KAFD buildings, and the provision of all the required services including cleaning, secretarial, clerical and support according to agreements with vendors (as applicable) and ensure the maintenance activity of office facilities and equipment to provide the best work environment.
• Ensure the delivery of well-presented reception services to enhance company image and facilitate a smooth and secure workplace.
• Monitor the assessment of the level for facility management services provided by vendors and the adequate handling of any discrepancies from agreements and standards.
• Ensure the provision of the required office supplies and equipment to support the operation of the offices according to standards and budget.
• Follow up on the timely and effective provision of high-quality general services to employees, such as transportation, travel arrangements, etc.
• Review all departments' reports, performance trackers, budgets utilizations and presentations provided to management to ensure accuracy and progress. Identify discrepancies and irregularities and advise on corrective measures.

• Strong organizational skills: Administration specialists need to effectively manage and prioritize multiple tasks and responsibilities. This requires excellent organizational and time management skills.
• Attention to detail: Accuracy and attention to detail are crucial for administration specialists. They need to maintain accurate records, handle important documents, and ensure that all tasks are completed with precision.
• Communication skills: Administration specialists often need to interact with individuals at all levels of an organization. Strong communication skills, both written and verbal, are essential for effective collaboration and maintaining professional relationships.
• Problem-solving abilities: Administration specialists are often faced with unexpected challenges and problems. They should have excellent problem-solving abilities to identify issues and find suitable solutions.
• Customer service: Administration specialists may interact with clients or customers. Providing excellent customer service skills is important in building strong relationships and representing the organization positively.
• Multitasking: Administration specialists often have to juggle multiple tasks, deadlines, and responsibilities. The ability to multitask efficiently is key to managing workloads effectively.